Church management software
Run church care, journeys, events and commerce from one growth operating system.
GraceHub runs counselling, moves people through a clear member journey, launches public merch stores, captures every guest, and gives leaders one honest view of the ministry, with every concept renamed to match how your church already talks.
Features
All-in-one growth
One executive dashboard for growth, care, member journeys, commerce, giving, communication, and operations.
- See member health, giving, attendance, and follow-up work in one live view
- Use editable reminder rules, counselling notes, onboarding, and leader handoffs
- Launch sign-ups, donations, member pathways, online merch orders, and volunteer flows in minutes
- Turn leadership meetings into clear reports instead of spreadsheet hunting
Member journey
Move people from first visit to attending, to member-in-progress, to full member, automatically.
- Attendance check-ins quietly advance each person's journey stage
- Multi-session membership pathways with per-session purpose and tracking
- Per-member progress views so pastors see exactly where someone is in the journey
- Reminder scheduler nudges people toward the next session without manual chasing
Your words, your way
Rename every concept in GraceHub to match how your church already talks.
- Custom names for Members, Branches, Cell Groups, Teams, Events, and more
- Renames flow through the whole app: dashboards, exports, and transactional emails
- Define your own steps to becoming a member, in your own language
- Per-church terminology, set once in Settings and resolved everywhere
Counselling suite
Give pastoral care teams a private, structured place to move from intake to care plan.
- Track counselling cases, sessions, safeguards, referrals, and next steps
- Assign assessment links and store completed results with the person being counselled
- Use SOAP, DAP, BIRP, treatment plan, homework, prayer, and referral fields
- Keep sensitive care work permissioned inside the same pastoral admin rhythm
Merch store
Turn apparel, books, conference packs, and ministry resources into a trackable online store.
- Publish public store links for members and visitors to browse and order
- Configure products, variants, bundles, stock, pickup, and delivery requests
- Track online merchandise orders, order status, payment method, and fulfillment ownership
- Use merch reports to see what moved instead of reconciling scattered order sheets
Product tour
Command centre
Pastors and administrators see guest follow-up, giving movement, attendance trends, care work, and upcoming events from one decision screen.
Care pipeline
Counselling cases, assessment assignments, session notes, referrals, homework, and next due dates stay organised for pastoral teams.
Member journey
Track each person from first visit through attending to full member. Check-ins and multi-session pathways advance the journey without manual updates.
Merch store
Run merch catalogs, size and colour variants, bundles, stock movement, pickup, delivery requests, and order reports from one workspace.
Finance clarity
Giving, event revenue, store sales, payment status, and reporting are visible enough for finance teams and simple enough for ministry leaders.
Your words, your way
Rename GraceHub's vocabulary to fit your church. A Branch becomes a Campus, a Member a Partner, and every dashboard, export, and email follows.
Growth engines
Private case management for real pastoral work
A structured care desk: intake, risk notes, safeguards, session history, assessment assignments, counsellor result views, referrals, homework, and next due dates.
- Assessment links with completed results saved to the case
- SOAP, DAP, BIRP, treatment plan, and referral-aware notes
- Permissioned care records inside the wider pastoral workflow
From first visit to full member without spreadsheets
GraceHub tracks each person's journey using real attendance and multi-session pathway courses with per-session purpose, tracking, and reminders.
- Attendance-based journey advancement, going forward by default
- Multi-session pathways with per-session purpose and progress
- Hourly reminder scheduler nudges people to the next session
Custom naming for every concept in GraceHub
Every word in the platform can be renamed in Settings, and the new vocabulary flows through dashboards, reports, exports, and transactional emails.
- Per-church Word Library set once, resolved everywhere
- Renames reach client UI, member exports, and emails
- Define your own steps to becoming a member
An online store for apparel, events, and resources
Sell branded apparel, books, conference packs, and ministry resources from public store links while GraceHub tracks stock, variants, orders, and reports.
- Products, variants, bundles, and stock controls
- Public store links for members and visitors
- Order status, pickup, delivery, and fulfillment ownership
Why churches choose GraceHub
An operating system, not a folder of modules
GraceHub joins people, care, events, giving, merch, forms, and reporting into one rhythm so teams know where work starts and what needs attention next.
Built for motion, not maintenance
Counselling notes, assessments, member journeys, check-in, merch fulfillment, reminders, and leadership-ready reports, without the admin drag.
Public-facing where growth happens
Public event pages, organiser routes, merch links, forms, and payment flows help new people engage before staff manually chase them.
Modern enough to trust
A calm, visual workspace with clear cards, live signals, polished public pages, and conversion paths that feel credible to visitors.
How GraceHub compares
Product feel
Traditional church platforms often look administrative first, with dated screens and public pages that feel bolted on.
GraceHub is presented like a modern SaaS product: clean, visual, responsive, and credible for pastors, staff, visitors, organisers, and donors.
Connected workflows
Other platforms may handle people, forms, giving, or events, but the pieces often still feel separated.
GraceHub connects the journey: visitor capture, counselling, assessments, attendance-driven progression, merch orders, giving, follow-up, and reporting.
Custom vocabulary
Most platforms force their own labels for Members, Branches, and journey stages, making the product feel foreign to teams with their own language.
Every church renames every concept in Settings, and the new vocabulary flows through dashboards, exports, emails, and the member journey end to end.
Pastoral care
Care work is often reduced to notes, tags, or general follow-up tasks.
Counselling teams get private cases, sessions, assessment assignments, care plans, referrals, safeguards, and next due dates.
Leadership decisions
Reports can be powerful but hard to turn into a weekly leadership conversation.
GraceHub brings the signal forward: who needs care, which events are moving, what revenue is clearing, and where follow-up is stuck.
From first visit to report
- Publish: Launch public event pages, store links, assessments, and sign-up flows before admin slows momentum.
- Welcome & journey: Move first-time visitors into attending, member-in-progress, and full member as attendance and pathway sessions land.
- Care & counselling: Convert attendance, assessments, and pastoral conversations into private care plans and visible next steps.
- Report & improve: Walk into leadership meetings with the numbers, trends, and next actions already prepared.
The member mobile app
The GraceHub member app is in development for iOS and Android.
Check in on arrival
Members scan in for services, groups, and events. Attendance lands in the journey your web reports already read.
Prayer and care
A private way to ask for prayer or pastoral help, routed straight into your care queue for follow-up.
Give in a few taps
Tithes, offerings, and campaign giving, with each member's own giving history kept in one place.
Sermons and events
Catch up on teaching, register for what is coming, and carry event tickets in the app itself.
- Your name, logo, and colours, not a generic member directory
- Choose the tabs your members see, and what each one is called
- Switch giving, sermons, groups, and messaging on or off per church
- One account, so members sign in with the same login as the web workspace
- Publishes from the web workspace, with no app rebuild to change it
Switching to GraceHub
Import without panic
Bring member, family, branch, group, giving, and attendance files across with preview checks before teams commit.
Clean the database
Detect duplicate people, connect households, map ministries, and review stale records before launch.
Roll out by role
Give pastors, admins, finance, ushers, and ministry leaders the exact workspace they need first.
Prove the change
Track follow-up speed, attendance capture, giving visibility, and event execution after rollout.
Trust
- Role-based permissions for sensitive ministry data
- Audit-friendly workflows for finance and administration
- Firebase and Google Cloud foundation for reliability
- Privacy-first positioning for member and pastoral records
- International product language without local-market lock-in
- Clear support path for rollout, training, and adoption